Prepare and Submit Your Manuscript

J-BHI publishes the latest advances and practical applications of biomedical and health informatics where information and communication technologies intersect with health, healthcare, life sciences and biomedicine. Manuscripts are normally submitted as regular papers and communications articles are no longer encouraged. We also accept reviews but these are on invitation only and you must contact the Editor-in-Chief before hand and it will be discussed on case-by-case basis. The manuscript will be evaluated under the category it has been submitted (e.g., a regular paper will be accepted or rejected, but it cannot re-categorised into communication once it is submitted). For studies involving human subjects, relevant IRB approval must to be obtained and the paper must state explicitly the reference number of the IRB approval for the study. If the data is from a publicly available database, the original source and reference must be provided.

Manuscript Central and Author Guide

All manuscripts are to be submitted through Manuscript Central. A Manuscript Central Author Guide is available. Contact ScholarOne Support Desk: 1-434-964-4100 or 1-888-503-1050.

Manuscript Style and Length

All submissions must be in IEEE single spaced, double column format with embedded figures and tables ‐ the format required of final printed copy. The manuscripts should be converted to PDF for upload to Manuscript Central. Alternatively, Manuscript Central can convert MS Word files to PDF, but please proof-read the converted manuscript to make sure it is correct. Templates can be found at the IEEE Author Center.

Authors are advised to keep the length of the manuscript within the nominal lengths for each paper category in the final IEEE print format (12 pages for review papers and 7 pages for regular papers). The author(s) or his/her/their company or institution will be billed $250 per each page in excess of the page limit. These are MANDATORY charges and the author(s) will be held responsible for them. To avoid incurring mandatory page charges, the author(s) are strongly advised to practice economy in the original manuscript submission and restraint in preparation of the final manuscript following peer review. For regular papers:

  • 7 pages or fewer: only voluntary page charges ($110/page)
  • 8-12 pages: mandatory page charges ($250/page over 7)
  • >12 pages: requires special permission from Editor-in-Chief

(Note: Review papers are by invitation only)

Author Consent Form

Download the J-BHI Author Consent Form.

An Author Consent form for manuscripts that have more than one author is also required to ensure that all the authors are aware that the paper is being submitted to the Journal. The consent form with a hand-written signature must be uploaded as a supporting document along with the manuscript submission. The IEEE Engineering in Medicine and Biology Society will apply sanctions against authors who are discovered to have made duplicate submissions to other journals. These sanctions are:

  1. immediate rejection of the manuscript in question;
  2. immediate return to the author and co-authors of any and all manuscripts currently under review;
  3. prohibition against the authors/co-authors of any new submissions to any of the Society’s journals for one calendar year from date of formal notification.

Download the J-BHI Author Consent Form.

Cover Letter

All submissions must include a cover letter in the text box when submitting via Manuscript Central. This letter is only sent to editors; response to reviews should be submitted as a supporting document when uploading the revised manuscript. The letter should state:

  • Innovation and significance of the work in relation to the scope of JBHI
  • Confirm that the manuscript is entirely original, has not been copyrighted, published, submitted, or accepted for publication elsewhere
  • For revision or resubmission, please state the original manuscript’s ID number
  • If preliminary work of your paper has appeared as a conference abstract or paper, please note J-BHI only allows submitting manuscript if it is a substantially extended version of the original conference paper. Such a submission is subject to the following requirements:
    1. the conference paper must be properly referenced;
    2. state clearly in the cover letter what are the significant improvements/changes made to the original paper. The authors should include a statement, often at the end of the introduction, such as “A preliminary version of this work has been reported [reference]” and cite it in reference. You also need to note that even if the paper is sufficiently different from the conference version, copyright issues may arise. If the conference paper was not published by IEEE, the authors have to obtain permission from the publisher of their conference paper to use copyrighted material for submission to J-BHI.

Title and Abstract

For manuscripts, an abstract of not more than 250 words is allowable. The abstract should indicate the objective of the study, methods, major results, conclusions, and one sentence significance to biomedical research. This will make the abstract, by itself, a useful tool for information retrieval. Please be ready with this information when logging in Manuscript Central. When submitting via Manuscript Central, the author will be asked to enter: the title, names and contact information for all authors (full mailing address, institutional affiliations, and e-mail), the abstract. The name of the Corresponding Author who will serve as the main point of contact for the manuscript during the review and publication processes is entered separately.

Figures and Tables

Figures and tables should appear embedded in the text. If necessary, they could be appended with or without captions separate. All the text and figures should be in one file. If the authors believe it helpful to include very high resolution figures with excessive file size, please include low resolution versions in the text and attach high resolution images separately. Separate instructions will be given for preparation of final versions of accepted manuscripts. As computer software gives great flexibility in the creation of figures, we expect that figures, when printed both in draft and final version, will be visibly clear and clearly annotated so that they communicate easily and precisely the information intended. See Electronic Guidelines below for further information.

References

References should appear in a separate reference section at the end of this paper with items referred to by numerals in square brackets. References must be complete in the IEEE style as follows:

  • Style for papers: Author(s), first initials followed by last name, title, periodical, volume, inclusive page numbers, month, year.
  • Style for books: Author(s), title, location, publisher, year, chapter, page numbers.

You can find an electronic style file for references in Preparation of Papers for IEEE Transactions and Journals.

Biographies (Optional)

If accepted, authors may also send biographies (less than 50 words) and recent photographs (3/4″ square).

Suggested Reviewers

Authors are encouraged to suggest 4 potential reviewers although they may not be requested to review the particular submission. Note these suggested reviewers must be fully independent (without any potential conflict of interest) of the work submitted and should be from a different institution to all the authors.

Copyright

If and when a paper is accepted for publication, the authors must submit a properly executed IEEE copyright form in favor of IEEE, sign an author consent form and agree to a mandatory page charge for overlength manuscripts or color figures. If you have any questions regarding IEEE copyrights, please contact IEEE Intellectual Property Rights Department at copyrights@ieee.org.

IEEE Author Digital Tool Box

Author-created PDF preprints must be Xplore compliant in order to be posted. IEEE has released a series of digital tools (including IEEE PDF Checker) for authors to check their PDFs for Xplore compliance. These tools can be found at the IEEE Author Center.

Pre-Submission Professional Editing Services Available to IEEE Authors

IEEE Publishing Operations has partnered with one of our established vendors, SPi Publisher Services, to offer pre-submission professional editing services to IEEE authors. Any author who would like assistance with English grammar and usage prior to submitting their manuscript to an IEEE publication for review or during the review process can now go directly to SPi’s website to submit a manuscript for copy editing. The SPi copy editors will edit for grammar, usage, organization, and clarity, querying potentially substantive revisions as necessary. An author can use the service, at their own expense, as often as desired. Cost estimates are available immediately online. Edited manuscripts will generally be returned to the author within two weeks of submission.

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